*SFSU INTERNAL APPLICATIONS ONLY*
Working Title
Administrative Analyst for Care and Support
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Health Promotion & Wellness
Appointment Type
This is a one-year probationary position.
Time Base
Fulltime
Work Schedule
Monday through Friday; from 8:00 am to 5:00 pm
Anticipated Hiring Range
$5,429.00 - $6,032.00 Per Month ($65,148.00 -72,384.00 Annually)
Salary is commensurate with experience.
Position Summary
The San Francisco State University Dean of Students Office is comprised of three units: Care and Support, Engagement, and Community. The Administrative Analyst for Care & Support will provide strategic assistance to the functional unit areas within the Dean of Students’ Care and Support unit, including Basic Needs, Campus Case Management, and the SAFE Place. Under the general supervision of the Associate Dean of Students, the Administrative Analyst for Care & Support is responsible for the overall administrative analyst I duties and responsibilities of the unit. The incumbent is responsible for designing, implementing, maintaining, and evaluating administrative systems to support the functional unit areas in the Dean of Student’s Office’s Care and Support unit, including Human Resources and payroll processes, calendar management, purchasing and requisitions, and documentation. Advising the Associate Dean of Students on policy and procedures related to budgets, finance, personnel, and related operational functions; budget analysis and forecasting, in consultation with the Associate Dean of Students; and accounting and administration. The incumbent is responsible for general administrative duties (i.e. maintaining administrator calendars, answering phones, ordering office supplies, etc.); communicating with department staff, campus and community partners, and students; preparing paperwork associated with invoices, reimbursements, payroll, and other budgetary matters for approval; and maintaining records and files for the Associate Dean of Students and the functional unit areas within the Dean of Students Office Care and Support unit. The incumbent may also work with and/or oversee student employees.
Position Information
Administrative Development and Coordination
- Provide administrative support for scheduling and calendar management to the functional unit areas within Care and Support, including the Associate Dean of Students, Basic Needs, and Case Management;
- Design, implement and maintain a variety of administrative systems for the Care and Support unit within the Division of Student Life, including systems related to office management, telecommunications support, and office procurement procedures;
- Develop and maintain, in conjunction with the Associate Dean of Students, administrative systems related to budgetary and fiscal management for the Care and Support unit, including systems for budget analysis and accounting;
- Assist in the coordination, maintenance, and reconciliation of department budget spreadsheets on a monthly, quarterly, and annual basis;
- Maintain current organizational charts for the Care & Support Unit, in partnership with the Student Affairs & Enrollment Management Budget Operations Department
- Develop, coordinate and maintain Human Resources processes and transactions, in partnership with and under the guidelines of Human Resources, including payroll and hiring procedures and documentation for professional staff and student employees;
- Coordinate, maintain, and reconcile unit purchases and travel, in partnership and under the guidelines of Fiscal Affairs;
- Develop and maintain positive working relationships with campus and community partners regarding administrative duties undertaken on behalf of the unit;
- Develop and coordinate processes for travel scheduling and reimbursement;
- Develop and maintain all scheduling processes for Care & Support unit, including processes for room reservations for events, programs, and meetings;
Program Administrative Oversight
- Provide clerical and administrative support to Associate Dean of Students and the Care and Support Leadership team;
- Serve as a receptionist for the Care & Support Unit, including but not limited to welcoming environment for students accessing support for resources, desk receptionist duties, maintaining departmental calendars and phone, and general email correspondence;
- Attend departmental meetings, record meeting minutes, process documents, develop project lists, and manage correspondence for the Care & Support unit;
- Supervise the team of student employees for Care & Support;
- Coordinate logistics related to staff retreats and workshops;
- Coordinate regular inventory audits and place supply orders as necessary;
- Collect and synthesize statistics, program updates, and department information for grants and legislative reporting;
- Process requisitions and serve as Care & Support liaison to Procurement and the Office of Research and Sponsored Programs for contracts, MOAs, and purchases;
Other duties as assigned
Minimum Qualifications
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations;
- Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty;
- Working knowledge of operational and fiscal analysis and techniques;
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved;
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations;
- Expertise in investigating and analyzing problems with a broad administrative impact and implications;
- Ability to anticipate problems and address them proactively;
- Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form;
- Ability to train others on new skills and procedures and provide lead work direction.
Preferred Qualifications
- Knowledge and experience working in a higher education environment, including activities and projects related to a University;
- Knowledge and experience working in a public health prevention program;
- Demonstrated ability to establish and maintain effective working relationships on a University campus, and with partners associated with a health promotion and wellness unit;
- Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages;
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.); and
- Ability to learn campus software programs quickly
Environmental/Physical/Special
Incumbent must be able to work effectively with a variety of individuals. Must be able to interact competently with a culturally and ethnically diverse population of students, faculty and staff.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
*SFSU INTERNAL APPLICATIONS ONLY*
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.